Structured data extraction
Extract fields from forms and files.
AI CORE CAPABILITY · Data & Analytics
Move data from documents into systems without retyping.
Extract and validate fields from forms and scans, then transfer approved data to the target system.
- Extract fields from forms and files.
- Validate structure and consistency.
- Transfer approved records.
Tell us what you need; we will define the scope and setup steps with you.
★★★★★Explore customer experiencesDocument Data Extraction & TransferExample workspace
Validate document fields before transferIllustrative workspace
A form lacks a signature or required field
Source documents and authorized field mappingsReview draft
- Input
- Forms, scans and target field definitions
- Action / check
- Check extracted fields and missing information
- Output
- A field list for completion or approved transfer
Structured data extraction
Field validation
KEY FEATURES
What this product will handle for your team.
Practical capabilities with a clear role in your workflow.
Field validation
Validate structure and consistency.
Approved record transfer
Transfer approved records.
USE CASES
How could this fit your day-to-day work?
Explore the need, the proposed approach and your team's role.
SELECTED USE CASE
Extracting fields from an application PDF
- 01THE NEED
Staff manually retype names and dates from application PDFs into another system.
- 02AI APPROACH
Extract document fields, validate them against destination rules and route uncertain values for review.
- 03NEXT STEP
Deliverable: Validated structured data record. Success metric: Data-entry time per document.
SELECTED USE CASE
A document missing a signature or required field
- 01THE NEED
A scanned application is missing a required field or signature.
- 02AI APPROACH
Do not guess a missing signature or mandatory field; pause final transfer pending correction.
- 03NEXT STEP
Deliverable: A held data transfer and a request to complete the document.
CUSTOMER EXPERIENCES
Experiences from our customers.
Hear from customers using the product in their business workflows.
★★★★★
It transfers data from contracts and balance sheets in different languages and formats into Excel with zero errors.
Burcu ŞentürkGlobal Bağımsız Denetim
★★★★★
Automatically extracting GTİP codes and amounts from declarations, bills of lading and invoices has increased our operational speed 4-fold.
Melih CandanGümrük Müşavirliği
The experiences shared reflect each customer’s individual project scope.
OTEMATIK · NEXT STEP
Adapt this workflow to your business.
YOUR QUESTIONS
What to know before implementation.
Review the product scope, connection requirements and approval points.
How does this solution work?
Retyping fields from forms into another system is slow and error-prone.
Source and need
Staff manually retype names and dates from application PDFs into another system.
How are handwriting and scan errors handled?
Confidence and field validation are used; ambiguous entries go to manual review.
What is included in the scope and outputs?
Deliverable: Validated structured data record. Success metric: Data-entry time per document.
Deliverable: A held data transfer and a request to complete the document.
Implementation is scoped after checking access and data in the customer’s systems; no prebuilt connection is assumed.
How do quoting, setup and connections work?
Let’s define the scope together.
Workflow setup, integration assessment for suitable systems, testing, monitoring and ongoing management. Core deliverable: Validated structured data record.
PDF/scanned forms, field-validation rules and target CRM/ERP APIs
Which steps belong to AI and your team?
Analysis and workflow
Extract document fields, validate them against destination rules and route uncertain values for review.
Proposed output
Deliverable: Validated structured data record. Success metric: Data-entry time per document.
Team review
Authorization, approval steps and exception owners are agreed with your team during setup.
Business rules
Implementation is scoped after checking access and data in the customer’s systems; no prebuilt connection is assumed.
How are data, access and security handled?
Your information is collected to review your request and contact you about it. This form does not collect marketing permission. Please do not share sensitive personal information.
What data and systems are needed for structured data extraction?
Setup reviews access to PDF/scanned forms, field-validation rules and target CRM/ERP APIs. Data scope, permissions and transfer methods depend on the client environment; a ready-made connector is not assumed.
OTEMATIK · NEXT STEP
Let’s define the right scope for your business.
Share your current process and required connections. Our team will help define the implementation scope and next steps.