License utilization matching
Reconcile subscriptions, seats and usage.
AI-ASSISTED AUTOMATION · IT & Technology Operations
Stop paying for software licenses that no one uses.
Compare licenses, users and usage records to identify avoidable SaaS spend and support approved renewal decisions.
- Reconcile subscriptions, seats and usage.
- Identify idle licenses.
- Submit cancellation or renewal decisions.
Tell us what you need; we will define the scope and setup steps with you.
Explore the workflowSaaS License & Subscription Cost OptimizationExample workspace
Review an unused license against its contractIllustrative workspace
A rarely used license remains under contract
- Input
- License, user, usage and contract details
- Action / check
- Compare low usage with renewal and penalty terms
- Output
- A license adjustment or renewal proposal for approval
License utilization matching
Unused seat identification
KEY FEATURES
What this product will handle for your team.
Practical capabilities with a clear role in your workflow.
Unused seat identification
Identify idle licenses.
Renewal and cancellation approvals
Submit cancellation or renewal decisions.
USE CASES
How could this fit your day-to-day work?
Explore the need, the proposed approach and your team's role.
SELECTED USE CASE
A former employee still has a paid seat
- 01THE NEED
A departed employee still consumes a paid software seat each month.
- 02AI APPROACH
Match seat assignments with user status and usage, then surface savings opportunities to the subscription owner.
- 03NEXT STEP
Deliverable: Savings opportunities and subscription decision log. Success metric: Monthly license spend avoided.
SELECTED USE CASE
An underused seat is locked into a contract
- 01THE NEED
A low-usage license is billed under a multi-year contract commitment.
- 02AI APPROACH
Do not immediately cancel a lightly used contracted license; review renewal terms and penalties first.
- 03NEXT STEP
Deliverable: A contract-aware savings recommendation pending cancellation approval.
YOUR QUESTIONS
What to know before implementation.
Review the product scope, connection requirements and approval points.
How does this solution work?
Unused seats and auto-renewing subscriptions silently increase spend.
Source and need
A departed employee still consumes a paid software seat each month.
What is included in the scope and outputs?
Deliverable: Savings opportunities and subscription decision log. Success metric: Monthly license spend avoided.
Deliverable: A contract-aware savings recommendation pending cancellation approval.
Implementation is scoped after checking access and data in the customer’s systems; no prebuilt connection is assumed.
How do quoting, setup and connections work?
Let’s define the scope together.
Workflow setup, integration assessment for suitable systems, testing, monitoring and ongoing management. Core deliverable: Savings opportunities and subscription decision log.
SSO, Google Workspace or Microsoft 365, SaaS admin access and invoices
Which steps belong to AI and your team?
Analysis and workflow
Match seat assignments with user status and usage, then surface savings opportunities to the subscription owner.
Proposed output
Deliverable: Savings opportunities and subscription decision log. Success metric: Monthly license spend avoided.
Team review
Authorization, approval steps and exception owners are agreed with your team during setup.
Business rules
Implementation is scoped after checking access and data in the customer’s systems; no prebuilt connection is assumed.
How are data, access and security handled?
Your information is collected to review your request and contact you about it. This form does not collect marketing permission. Please do not share sensitive personal information.
What data and systems are needed for license utilization matching?
Setup reviews access to SSO, Google Workspace or Microsoft 365, SaaS admin access and invoices. Data scope, permissions and transfer methods depend on the client environment; a ready-made connector is not assumed.
What are the pricing and usage terms?
Are subscriptions canceled automatically?
Usage and contract obligations are reviewed first; cancellations and renewals require authorized decisions.
OTEMATIK · NEXT STEP
Let’s define the right scope for your business.
Share your current process and required connections. Our team will help define the implementation scope and next steps.